RENTAL TERMS AND CONDITIONS
** We charge 2.5% payment fee for every credit card transaction.
LOSS & DAMAGE: The customer is responsible for all equipment rented from the time of receipt until the time of return. Please ensure that all rental equipment is secured when not in use and protected from the weather.
DAMAGE INSURANCE: we offer an OPTIONAL damage insurance on all rented items. This optional damage insurance cover the lessee for 100% in damages only. All broken and damaged items must be returned as proof of damage. This damage insurance does not cover lost items or items not returned. All items not returned will be considered lost and the Lessee will be responsible for payment of any additional charges.
In the event that the insurance option is declined, a deposit of an additional 50% of total rental package cost will be required. The lessee will be 100% responsible for total cost of replacement and or repair fees.
THE CUSTOMER IS RESPONSIBLE FOR OBTAINING ANY ENGINEER SERVICES REQUIRED, AS WELL AS ANY AND ALL RELATED COSTS.
THE CUSTOMER IS RESPONSIBLE FOR CALLING MB CALL BEFORE YOU DIG HOTLINE TO LOCATE ANY UNDERGROUND LINES.
DELIVERY & INSTALLMENT: Flatland Production Services Inc (herein referred to as FPS) shall delivery and install the tent, as agreed, at the location specified herein on or before the start of the contract and shall remove the tent rental package after the end of the rental term. The Lessee agrees to cooperate fully and will do everything necessary to facilitate and assist FPS in performing its duties hereunder. FPS shall not be obligated to install the Rental Property in adverse weather conditions including but not limited to; rain, winds, and other factors which could make it unsafe for the employees and/or the Rental Property.
Neither shall FPS be obligated to install Rental Property in an area which is judged, in its sole discretion, to be muddy, dirty, not level or otherwise unsuited for installation; i.e. no markings of Hydro or water lines.
FPS reserves the right to cancel any order if installation site was not what was agreed upon in the order, i.e concrete or blacktop instead of grass or hard packed ground that is unable to be staked.
DELIVERY WITHIN THE CITY OF WINNIPEG IS FREE OF CHARGE IF ORDERING A TENT RENTAL PACKAGE.
When Rental Property is being delivered outside of Perimeter Road FPS will be charging $1.25/KM *4.
ADDITIONAL CHARGES:
1. The site is not ready to accessible when FPS crew arrives ($125/30 mins that FPS staff must wait)
2. The Rented Property is not ready at the prearranged teardown time ($125/30mins that FPS staff must wait)
3. Setup of Tables, Chairs & Installation of Lighting options not included in tent price. Please call the office to ask for specific setup packages.
4. All Chairs and Tables are not stacked as delivered for pickup ($125/30mins of staff stacking the tables and chairs)
5. Customers require setups or teardowns before or after normal business hours
a. Early Morning Setups between 6&7am $150. 7&8am $130
b. Late Evenings 5&7pm $150 and 7-10pm $200
6. Site requires custom tent installations (i.e. decks, immovable obstructions, etc)
7. Smoking within 10ft of the tents are prohibited. All smoke damaged equipment will be charged to the Lessee at full price.
CLEANUP/PREPARTION FOR PICKUP: All attachments and contents must be removed by the Lessee prior to the removal of the Rental Property and prior to the end of the rental period. Tables and chairs must be stacked as delivered unless additional fees have been paid for teardown.
TREATMENT OF EQUIPMENT: The Lessee shall not allow or cause anything to be stapled, nailed, pinned, or cemented or otherwise attached or fastened to the Rental Property or any part thereof, with the exception of masking tape, unless written consent is given prior by FPS. The Lessee accepts full responsibility for protecting the Rental Property against loss due to fire, theft, flood, or any other cause and agrees to indemnify FPS for any loss or damages that FPS is unable to recover for any reason from its insurance company.
Further, FPS agrees to insure that the Rental Property against loss & damages cause by circumstances beyond the control of the Lessee. However, the Lessee, in the event of loss or damages covered by insurance shall pay FPS the amount of the deduction or cost of repairs, whichever is less. The Lessee is solely responsible for all loss or damages of any kind to him or herself, his or her employees or any other person or property resulting from the use of the Rental Property however it may cause and agrees to indemnify and hold harmless FPS from all such loss and damage.
The Lessee agrees to maintain at his/her own expense Public Liability Insurance in an adequate amount to protect the Lessee and FPS from all said loss or damages to property or persons of any kind while Rental Property is in the possession or control of the Lessee. Any reduction at the absolute discretion of FPS.
WEATHER: The tents have been treated with a waterproofing compound. However, FPS makes no guarantee or representation with the respects to the tents or equipment being completely waterproofed. Clients agree that in the event of an actual storm or excessive winds FPS may dismantle any equipment that has been previously installed to ensure the safety of all involved.
THERE ARE NO REFUNDS GIVEN DUE TO WEATHER CANCELLATIONS.
CANCELLATIONS: This agreement may be cancelled in writing by the lessee at any time. FPS will refund only the Damage Insurance portion of the rental agreement, if purchased, if the event cancellation happens within 30 days (1 month) after the agreement signed date. In the event that this contract is cancelled by the Lessee 15 days or less prior to the scheduled delivery date, the full amount owing in this contract will be paid to FPS and FPS shall be relieved of any of its further obligations hereunder.
FULL PAYMENT MUST BE MADE 14 DAYS PRIOR TO DELIVERY
If payment is not received 14 working days prior to the event date, a late fee of 2% will be added to the total rental. FPS will not install any Rental Property until full payment has been made.
ADDITIONS: All additions to the order must be made at least 12 days in advance of the delivery dated. The Lessee is responsible for all the charges related to the order change 11 days or less prior to the delivery date.
DEFENSES: FPS shall not be responsible for repairing any holes left by stakes or any other damages resulting from the installation of the Rental Property. Including damaged lawns or any other surfaces. The liability and responsibility of FPS is limited to the amount of the agreed rental and the Lessee agrees in the event of any default or breach on the part of FPS under this contract to accept as liquidated damages the amount of the agreed rental herein. FPS in not responsible for any loss or damages to any underground installations or property of any kind whatsoever.
These rental conditions form part of the Rental Agreement. By signing this agreement the Lessee, acknowledges that she/he has read and understands and agrees to the above rental conditions.
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